Excellence management in your company goes through stock reports. In order for them to help achieve good results, you need to learn how to extract the best information. Once you understand how the values ​​they show are related, it becomes easier to control all the logistics and financial health. Sounds amazing, doesn't it? 

And it is! This can be done regardless of the size of your company. Inventory control through the report will help predict how much raw material is needed to keep production running, as well as reduce storage and transportation expenses. Are you already convinced of the need to pay more attention to inventories and stock reports? So keep reading this article and learn how to decipher the details.

Control stock from reports

Inventories and reports related to stock are tools that show all the movement of goods in a company, from acquisition to sale to the final consumer. These are documents that provide a broad view of the health of processes. There are many types of stock reports and we are going to introduce some of them.

1. Inventory or stock control

Inventory is one of the main documents when it comes to inventory control. It is a report that counts the total quantity of each item that the company has, as well as a photo that shows exactly all the items available in stock, in a transparent and reliable way.

Hiper's system, for example, produces a inventory report  that integrates the account's inventory locations, according to a deadline, also listing the total sales of the products listed up to the defined date. It has different filters, which makes it possible to evaluate the results by date, store, type of product, etc.

The most important thing in this type of report is to make an accurate count, true to reality at the time.

2. Inventory turnover

It is focused on product entries and exits in the system, indicating which are selling a lot and which are not doing so well within a given period. This report allows you to insert different information such as the purchase of inputs, returns, transfer of inputs or products between sectors, among others, allowing you to calculate the movement in stock with greater precision.

With the information in this document, you can calculate or predict the flow of items within your inventory and think about how to optimize processes to improve profitability.   

The inventory report, from the Hiper platform, for example, presents information from the inventory report of the account's stock locations, according to a deadline, also listing the total sales of the products listed up to the defined date.

3. Need to purchase

With information such as product code, sales period, current stock and value, the purchase need report is what will show which products or inputs need to be purchased to maintain the company's minimum stock and available stock. 

O relatório de The Minimum Inventory report presents product inventory information, along with sales and entry information, according to the selected period. In addition, the current stock of the establishment's products is displayed.

The main objective of those who work with this type of report is to avoid having stock stopped or being surprised by the lack of highly sought after items, taking into account that sales are not the same all year round. It allows a closer follow-up of the customer's purchase movement.

4. Inventories X Sales

Based on information about demand for raw materials, products being manufactured and which ones are available for sale, the inventory and sales report helps the company understand whether it has space available to store more products and what is selling well, for example.

Normally, this type of report allows you to view your entire sample of products registered in the system, as well as their total value and turnover each month in terms of values ​​and quantities.

Hiper's system has a report called Sales and Entries, which, in addition to product inventory information, provides sales and entry information, according to the selected period. 

5. Product X Order

This is a type of report that manages the raw material needed to carry out a process, such as the production of an order. Its objective is to reserve material so that the company can fulfill its contracts without major setbacks or delays.

The document will compare orders or production orders and the inputs they demand with the raw material available in stock. It should contain some information such as origin, date and order number, in addition to the status, that is, if the order has been processed, paid, if it is pending, etc.

On Hiper's platform, you will find the Position report, which provides this information. It can be used to identify the stock of one or several products and makes it possible to check if any product needs to be taken from the warehouse to the store, or if it is necessary to buy it for replacement.

6. Billing curve

The Billing Curve or Billing ABC Curve is a type of report that classifies items according to their importance and impact on the company's billing. For example:

  • Type A product: the one that sells the most or gives the most return. 
  • Type B product: the one with intermediate sales and returns.
  • Type C product: the one that sells little, makes less profit or has low stock.

This type of report helps you identify products that are low in stock, allowing you to understand what your audience wants and create new sales strategies.

On Hiper's platform, you will find the Analysis of sales and inventory by products which makes it possible to check sales and inventory data for a specific product, or for several products, identifying how each one of them behaves.

7. Batches X Expiry Dates

This type of report is mainly indicated for those who work with perishable products, in which the validity of the goods is shorter. Control over this information is essential to avoid waste and problems related to public health.

The report will basically relate the batches of products in stock with their expiry date, indicating which ones should go out first to avoid losses.

Make managing your inventory easier

All these types of reports can be done from simple spreadsheets, or even with pen and paper. However, in companies that work with many products, the activity would take a long time and could become unfeasible. 

Here on our blog, we have already addressed the importance of inventory management (check it out!) and in this same text you are reading, we present some tools that the Hiper platform offers to facilitate inventory control and report production.

This is because with the support of automated platforms, creating and reading these reports is much simpler. These systems can integrate different areas of the company and update information without the need for new data entry. Really worth it.


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